Notify your IBM Procurement representative of any pricing changes before the invoice is sent to Accounts Payable. On "Advised Price" purchase orders, the supplier must contact the IBM Procurement representative with pricing before mailing the invoice. Invoices must be from the supplier and named on the purchase order; third party billing cannot be processed. Send invoices only, not statements.
Notify your IBM Procurement representative of any address changes before invoicing. Send purchase order acknowledgments to your Procurement representative. Send purchase order acknowledgments to your Procurement representative.
Credits are to be invoiced separately and marked "Credit Memo."
When prepaid freight charges are authorized by IBM, include a copy of the "prepaid freight bill" with the invoice. Freight charges will be deducted from the payment if this documentation is not included.
To meet IBM goals for the market driven quality and the reduction of paper documents, IBM is implementing Electronic Data Interchange (EDI) invoices with our suppliers. For more information on EDI, contact your IBM buyer.
Non-US suppliers must fill out a foreign withholding tax exemption certificate or all taxable payments ill be taxed at the statutory 30% rate.
Note: Payment terms BEGIN UPON RECEIPT of an acceptable invoice (not the invoice data). In addition, a duplicate invoice must not be sent to IBM without prior review or authorization from your buyer. Agreed to payments terms must be correctly indicated on the invoice.