IBM Unveils Software to Help Automate Records Management and Compliance Across Heterogeneous Environments

New Solution Helps Reduce Costs and Increase Compliance Efficiency

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ARMONK, NY - 04 May 2005: IBM today introduced a new software solution designed to usher in a new age of automated electronic records management, helping customers address compliance requirements and manage risk across disparate silos of unmanaged content, accelerating their move to an on demand business.

The new IBM Federated Records Management technology combines IBM DB2 Records Manager and IBM WebSphere Information Integrator Content Edition into an integrated solution that eliminates the complexity of centrally managing recordkeeping policies for all distributed content throughout an organization, no matter where documents and other content are stored and managed.

Until now, records management has tended to be a highly manual process, and technology solutions have been limited by the complexity and diversity of companies' content infrastructures. According to industry analysts, 75 percent of companies have two or more repositories while nearly 25 percent have more than 15 content repositories. Automating consistent records management policies across an enterprise is often difficult for many organizations to achieve due to the complexity and risk of custom integrations with diverse and disparate content repositories.

This new solution leverages the open and versatile capabilities of IBM's comprehensive information management software portfolio to create a solution optimized to help clients identify, integrate, manage and analyze information, in real-time and regardless of the type of information, platform or vendor. By extending IBM's existing records management capabilities to provide clients even more advanced technology, IBM is further underscoring its longtime leadership in the records management space.

"We are introducing a unique technology that ultimately will enable customers to more quickly and efficiently address their compliance needs to deploy electronic records management enterprise wide," said Janet Perna, general manager, IBM Information Management. "Clients are seeking a formalized approach to managing enterprise risk and compliance. This integrated solution will help them finally move away from disjointed records management tools which are insufficient for today's business environments."

With IBM's Federated Records Management technology, records can be automatically declared, classified and managed throughout their lifecycle from virtually any end-user application or interface. Records can be consolidated into an enterprise repository such as IBM DB2 Content Manager or left in their native repositories, but managed from a single integrated records management engine. Federated Records Management also enables customers to rapidly locate and access documents and records on demand for legal discovery and compliance purposes. For example, any documents and records stored in this virtualized environment can be automatically suspended so they remain unaltered and intact during the course of a litigation or audit.

The records are subject to a central set of retention and disposition rules managed by IBM DB2 Records Manager and can be stored in their original repository or automatically migrated to a new repository. Records management can be applied to content stored across FileNet, EMC Documentum, OpenText, IBM DB2 Content Manager, and an array of other content management systems. This helps clients effectively control multiple isolated repositories of unstructured data while helping them address global compliance issues, reduce costs associated with recordkeeping, and maintain greater control over the information handling procedures.

Recordkeeping policies can also be applied to structured data stored in various databases, business applications and mainframe systems. For example, the solution can access SAP, Siebel, Oracle and IBM DB2 Universal Database applications to declare structured information as a record alongside other related business content or supporting documents stored in various repositories.

The IBM Federated Records Management solution is available today from IBM.

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