IBM Automates Recordkeeping, Reducing Dependence on End Users

New Records Management Software Automates Management of Corporate Records and Addresses Compliance

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LONG BEACH, CA - 04 Oct 2004: At ARMA International's 49th Annual Conference and Expo, IBM unveiled new records management software that automates the management of business information across the enterprise.

The new release of IBM DB2 Records Manager delivers significant enhancements in performance, compliance, and automation helping organizations who need to comply with growing numbers of recordkeeping regulations and mandates.

DB2 Records Manager software features increases to all aspects of its electronic records capabilities, and has more than 100 new features. With a 75 percent increase in functionality, the software includes new performance capabilities in speed, automation, security, disposition, auditing, and reporting. IBM is delivering powerful security capabilities for security-sensitive records, high-performance capabilities for handling high volumes of transactions, simplified integration into existing business solutions, additional standards compliance and support for Oracle and SQL Server databases.

For example, scheduled destruction of massive amounts of e-records is a core records management function, given that 99 percent of all e-records are marked for deletion. IBM has beefed-up its capacity to handle heavy data volume and heavy transaction loads, and with faster and more reliable processing. Meta Group estimates that by 2006 more than 90 percent of the global 2,000 companies will have formalized electronic records management policies and the technology infrastructure to support them.

With today's announcement, IBM is further extending its initiatives to help companies manage the entire content lifecycle from creation to final disposition. This release adds automated recordkeeping capability to IBM's core content management software products: IBM DB2 Content Manager, IBM DB2 Document Manager, and IBM DB2 CommonStore for E-mail management.

Content managed within these three solutions can now be automatically Declared (designated as a managed corporate record), and Classified (appropriate retention rule is applied to the document) in any of a number of ways to suit specific business circumstances, automatically, and without user intervention.

With these new capabilities, IBM has significantly automated core user-driven recordkeeping tasks, allowing companies to now achieve consistent declaration, and accurate classification, automatically, reducing or eliminating end-user involvement. This means that important corporate recordkeeping requirements can be met without extra user burden in recordkeeping.

Specific benefits of DB2 Records Manager V4.1.1, currently available for beta release include:

The software has been certified compliant with US DoD 5015.2 Chapter 4 security requirements for classified records. It is compliant with similar requirements of the UK National Archives 2002 standard for security-sensitive classified documents. IBM is currently participating in the UK National Archives certification program for the UK electronic recordkeeping standard, whereby software vendors are certified compliant against the UK standard, and plans to have its software solution tested against the requirements.

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