Enterprise Records

Supports regulatory compliance

• Automates the entire records management lifecycle process, helping to ensure best-practice records management and eliminating user-related error.
• Invisibly enforces consistent compliance and records management policies throughout your enterprise.
• Organizes, secures, stores and quickly retrieves essential company records.
• Helps mitigate organizational risk, lower operating costs and improve productivity.
• Supports proof of compliance.

Provides federation tools

• Reduces risks and costs through centralized versus distributed management.
• Enables prescriptive lifecycle records management facilities while leaving content in original IBM and third-party repositories, which remain independent. This eliminates the risk of unauthorized changes to native content, and makes information more trustworthy and reliable.
• Improves auditing, monitoring, searching (electronic discovery support) and transparency through a consolidated records inventory across enterprise repositories.
• Leverages Java® EE technology. This can protect your investment, deliver high scalability and optimize performance.

Helps automate records capture and records administration

• By automating these records management tasks, you can enforce compliance, reduce cycle time and minimize errors.
• Automation helps ensure accurate and consistent records capture and timely disposition of records.
• It also reduces the risk, labor, time and costs associated with managing records.
• You can gain additional ROI from reduced storage and discovery costs.

Supports the entire enterprise records lifecycle

• ZeroClick records capture automatically captures records from business users and line-of-business systems. This technology increases the reliability and trustworthiness of records by helping to ensure they are consistently and accurately declared, classified and authenticated.
• ZeroClick records administration can automate key tasks. Required reviews can be completed, while records are retained and destroyed according to records and information management (RIM) policy.
• Central and departmental file plan administration supports electronic and physical records from a single administration module. This feature supports multiple file plans.
• Email managed as records provides seamless integration with IBM InfoSphere® Content Collector to automatically capture and email content as records.
• Additional features include federated records services, advanced records search and request, and reporting.

Improves records retention and disposition

• Enterprise Records can eliminate the time-consuming manual steps needed to review vital factors, initiate retention, manage disposition review and approvals, and create file plan folders.
• The system can track and log all user actions, so you can retain a record of who did what and when.