Datacap Taskmaster Accounts Payable Capture

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Automating data entry to reduce costs and improve accuracy

IBM® Datacap Taskmaster Accounts Payable Capture integrates with practically any document scanner to capture all the important information from an invoice and deliver it to your enterprise resource planning (ERP) system with no manual data entry. This software uses advanced optical character recognition (OCR) to accurately capture all critical invoice data including vendor ID, date, line item and total amounts. Now you can reduce invoice processing costs, improve accuracy and help your accounts payable staff be more productive.

Datacap Taskmaster Accounts Payable Capture gives you:

Automated vendor identification—to help eliminate costly template creation at setup.
Procedural rules—to drive accuracy while reducing time wasted on data errors. The software includes a special invoice service designed for unique accounts payable requirements.
Image enhancement—so operators can see the full image invoice with data and image snippets for easy comparison.
Invoice identification—to identify each vendor invoice by a combination of pattern matching, keyword and rules-based data location. No template setup is required.
Fast verification—including running validation rules interactively, such as lookups and math calculations.

Automated vendor identification

The software is designed to set up new invoice layouts in seconds without expensive programming. It automatically stores each vendor’s invoice design and field data locations.
Datacap Taskmaster Accounts Payable Capture matches each scanned invoice against a library of invoice layouts, known as “fingerprints.”
Zones and location rules help ensure key fields are captured.
Verify operators have easy-to-use features to correct recognition errors and easily locate data on an invoice.
When it encounters a new invoice layout, the software automatically updates the fingerprint library after verification is complete.

Procedural rules

Includes hundreds of predefined rules, applies global rules to all invoices, supports invoice-specific rules, runs multiple rules per field, and enables configuration and testing of rules in Datacap Studio.
Finds fields and line items with locate rules, including invoice number, purchase order number, invoice date and more.
Features purchase order line item reconciliation that automatically compares invoice line items with purchase order.
Helps ensure accuracy with validate rules.
Automatically attaches vendor number.

Image enhancement

Includes line removal, despeck and deskew, and noise reduction.
Features automated page orientation.
Reverses text, when white against black, for OCR optimization.

Invoice identification

Assigns unique fingerprint automatically to each new invoice format.
Matches to master table with phone number, address and payment details.
References fingerprint library with thousands of known invoice formats.
Automatically handles new invoice formats and creates new fingerprints when needed.

Fast verification

Highlights low confidence recognition results.
Enforces field validation rules.
Displays full image for key-from-image.
Reduces eye movement with field snippets and shows context image snippets with optional magnification.
Reduces keystrokes with single click on image and jumps to next problem automatically.

Datacap Taskmaster Accounts Payable Capture resources

2012 Gartner Magic Quadrant for Enterprise Content Management
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White paper: The Five Phases of Capture
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