Document capture and automated data entry for accounts payable workflows
IBM® Datacap Accounts Payable integrates with document scanners to capture critical information from an invoice and deliver it to your enterprise resource planning (ERP) system with no manual data entry. This software uses advanced optical character recognition (OCR) to accurately capture essential invoice data including vendor ID, date, line item and total amounts. Now you can reduce invoice processing costs, improve accuracy and help your accounts payable staff be more productive.
Datacap Accounts Payable offers:
- Automated vendor identification—to help eliminate costly template creation at setup.
- Procedural rules—to improve accuracy while reducing time wasted on data errors. The software includes a special invoice service designed for specific accounts payable requirements.
- Image enhancement—so operators can see the full image invoice with data and image snippets for easier comparison.
- Invoice identification—to identify each vendor invoice by a combination of pattern matching, keyword and rules-based data location. No template setup is required.
- Fast verification—which includes running validation rules interactively, such as lookups and math calculations.
Automated vendor identification
- The software is designed to set up new invoice layouts in seconds without expensive programming. It automatically stores each vendor’s invoice design and field data locations.
- Datacap Accounts Payable matches each scanned invoice against a library of invoice layouts, known as “fingerprints”.
- Zones and location rules help ensure key fields are captured.
- Verify operators have intuitive features to help correct recognition errors and locate data on an invoice more easily.
- When it encounters a new invoice layout, the software automatically updates the fingerprint library after verification is complete.
- Includes hundreds of predefined rules, applies global rules to invoices, supports invoice-specific rules, runs multiple rules per field, and enables configuration and testing of rules in Datacap Studio.
- Finds fields and line items with locate rules, including invoice number, purchase order number, invoice date and more.
- Features purchase order line item reconciliation that automatically compares invoice line items with purchase order.
- Helps ensure accuracy with validate rules.
- Automatically attaches vendor number.
- Includes line removal, despeck and deskew, and noise reduction.
- Features automated page orientation.
- Reverses text, when white against black, for OCR optimization.
- Assigns unique fingerprint automatically to each new invoice format.
- Matches to master table with phone number, address and payment details.
- References fingerprint library with thousands of known invoice formats.
- Automatically handles new invoice formats and creates new fingerprints when needed.
- Highlights low-confidence recognition results.
- Enforces field validation rules.
- Displays full image for key-from-image.
- Reduces eye movement with field snippets and shows context image snippets with optional magnification.
- Reduces keystrokes with single click on image and jumps to next problem automatically.
Datacap Taskmaster Accounts Payable Capture resources