Manage documents more efficiently throughout their lifecycle
IBM® Document Manager helps users create and manage documents using a scalable, security-rich and highly reliable enterprise platform. It addresses various stages of the document lifecycle—from creation, reviews and approval to archiving and disposal—and is ideal for managing compound business documents. IBM Document Manager integrates with popular business and engineering applications and adheres to industry standards for greater ease of use.
Document Manager features include:
- Rules-based document lifecycle management to handle document status and security.
- On-demand, intuitive access to current documents for faster document retrieval and processing.
- Support for compound documents to manage interrelationships between documents and their components.
- Seamless integration with desktop and business applications to provide document management processes within applications you use daily.
- IBM offers desktop or office document solutions for the Lotus and Microsoft environments. See Social content management and IBM Content Navigator.
Rules-based document lifecycle management
- Offers configurable, rules-based lifecycle services to meet unique business needs from document creation and revision through disposal.
- Uses a menu-driven administrative interface and drag-and-drop document controls for easier document management.
- Provides revision-level document controls and automated change management for faster, more efficient document processing.
- Simplifies document loading through unattended batch loading of documents into a library with automatic detection of related components.
- Integrates with IBM Records Manager to apply appropriate business rules to related documents of record.
On-demand, intuitive access to current documents
- Facilitates collaboration among globally dispersed users through on-demand document search and retrieval.
- Allows users to see quickly where a document is in its approval process.
- Provides an intuitive, web-based interface to extend and simplify interactions with the document library for faster document search and access.
- Helps users organize documents using extensive folder capabilities and complex searches that can be associated with a unique folder.
- Includes online message awareness for easier communication with other users.
Support for compound documents
- Relates individual components in a document to create a single, virtual entity, for example, to manage a Microsoft® Word file with an embedded Microsoft Excel® spreadsheet and GIF file.
- Manages each component individually and the referential integrity of component relationships to handle the lifecycle and security of both components and documents.
- Provides version control for the components and for the single entity and supports XML instances for components.
- Uses an intuitive web-based interface to create, search and browse documents (simple or compound) and navigate through the interrelationships.
- Supports complex engineering content, such as computer-aided design (CAD) drawings, specifications, contracts and correspondence, which can involve input from multiple constituents.
Seamless integration with desktop and business applications
- Connects Document Manager resources and processes directly to the Microsoft desktop and many popular business applications, including Internet Explorer, Microsoft Office, Outlook®, Sharepoint®, Lotus Notes® and Lotus Quickr. This includes the exchange of property values between Microsoft Office documents and the library.
- Extends documentation management capabilities to imaging, engineering and XML-based content management and document publishing applications, including AutoCAD® 2000 and above, MicroStation, AutoVue, Myriad and Lotus Web Content Management.
- Provides administrator flexibility in assigning Document Manager commands to applications.
- Conforms to industry standards, including Content Management Interoperability Standard (CMIS) and Darwin Information Typing Architecture (DITA).
- Enables search and access to documents in integrated systems throughout the organization.
Document Manager downloads resources
- Announcement letter: IBM Document Manager delivers significant enhancements in usability and security
Learn how the features of Document Manager can help manage electronic files from initial creation to final disposition.
- Case study: A northern European city enhances development planning and oversight
See how this city improved the management of its diverse documents, including permits, architectural diagrams, electrical drawings, surveys and street maps.
Document Manager
Manage documents more efficiently throughout their lifecycle