IBM TRIRIGA Workplace Reservation Manager

Room reservation software to increase facility utilization and streamline scheduling

IBM® TRIRIGA® Workplace Reservation Manager provides online reservation and scheduling of shared workspaces and equipment. It simplifies reservation processes and provides self-service tools to increase the utilization of shared workspaces, conference rooms and mobility programs. It also integrates with work order and purchasing systems to deliver related services, such as food delivery, audio/visual services and room setup.

IBM TRIRIGA Workplace Reservation Manager features:

Self-service reservations to simplify onsite and online reservations for shared resources.
Automated reservation processing to reduce administrative time and costs.
Administrative tools to customize and streamline asset and room reservation management.
Space utilization and cost management capabilities that help use shared workspaces more efficiently.
Event and visitor management to help support the safe management and coordination of complex events and external visitors.

Self-service reservations

Simple-to-use room reservation forms streamline user access, increase user adoption and make it easier for mobile workers to access workspace, equipment and services.
Personal preferences such as preferred workspaces, meeting rooms and equipment accelerate reservation bookings. Also allow reservations on behalf of other people when given proper authorization.
Workspaces and equipment catalogs identify information, including photos and floor plans, to help users select resources.
Waiting list options increase utilization of conference rooms, meeting rooms and training rooms.
Asset scheduling to increase the use of vehicles, IT and audio/visual equipment, including servers, printers, projectors, video cameras and vehicles.

Automated reservation processing

Generates internal and third-party work tasks, requests and purchase orders automatically with each reservation.
Streamlines coordination of related services such as food services and equipment delivery.
Informs vendors of service needs and creates a traceable record of service requests.
Sends automatic email notifications and calendar alerts as reservation reminders.

Administrative tools

Offer optional integration with Microsoft Exchange and the Microsoft Outlook client for email and calendar functions.
Automate reservation processes from online requests to fulfillment for more efficient use of shared resources.
Define reservation type, authority and access rights for individual resources, and modify system access and privileges on a user-by-user basis.
Provide prebuilt reports and analytics to create detailed, summary or ad-hoc reservation reports.
Provide the option to use as a standalone product or in conjunction with other IBM TRIRIGA and third-party systems.

Space utilization and cost management capabilities

Automate reservation management processes to help optimize the utilization rates of shared resources and improve financial performance.
Monitor the costs of shared resources, including initial purchase, maintenance, disposal and replacement costs.
Accept and store credit card numbers for faster account processing.
Enable administrators to track and bill third-party services.

Event and visitor management

Notifies reception and security personnel of visitors scheduled to attend meetings and maintains a history of visitors.
Maintains an evacuation list containing names of visitors by location.
Adds visitors as participants within room reservations.
Provides Gantt charts to see reservation and task dependencies critical to the coordination of a successful event.
Allows event managers to modify event time and location more quickly and efficiently without opening event details.