Advanced auction

User guide for responding to an advanced auction

Please review the section in the user guide titled Guidelines and glossary for auctions before participating in any auction.

Logging in
Open an internet browser and type in the following website address, www.ibm.com/procurement/sourcing/ and select the word ‘here’ to log-on. Type in your IBM id and password and select the Submit button. If you need further assistance to log-on to the tool, please go to the section entitled Emptoris SP Getting started and topic called logging in and out.

Accepting and bidding within the advanced auction
To review the summary of the advanced auction, select the summary icon to display the summary. Read the information on the IBM buyer, schedule and terms and conditions attachment.

To review the auction select the view/respond to RFx button under the column header select. You will see a screen that asks you to confirm your acceptance of the invitation.You may enter an optional comment and select the Ok button to accept.

Now you are ready to view and respond to the auction. To decline the invitation, select the red decline button. This will remove the auction from the RFx screen and send a notification back to the buyer.

Select the RFx attachments link to download attached files to your local system. From the attachments window, right click on the file and select "save target as".

To upload an attachment at the auction level, select the add/view your attachments tab. Select the add attachment button, name the attachment and then select the location on your local system where the attachment you are looking to upload resides. Select the link of the auction parameters to view the rules of the auction.

In the top right corner you can view remaining time, open and close time, and the status. Underneath the header you can view the description, type, and contact information. Select the red place bid button to the right of the first line item in the auction to place your bid.

From the place a bid screen, select the view item details link to view the specific details of the item. Fill out the bid form accordingly and select the submit bid button.

Select the take lead button to reduce your bid to be the lowest overall bid in the auction for this line item.

Select the minimum decrement button to reduce your bid by the minimum decrement amount as defined in the auction parameters.

After you save the bid, view your bid for this line item as well as the lowest overall bid for this line item in the auction.

Repeat the above steps for the remaining line items contained within the auction or to place another bid on the same line item.

Bidding with multibid:
Select the MultiBid tab. Then select the Help legend for an explanatory list of the symbols appearing on the screen.

Select the "show advanced mode" to display additional options to simplify the bidding process by resizing the bid form, and setting/clearing values uniformly across each column. If these options aren’t relevant for this auction, then do not select "show advanced mode".

Set the bid action for each line item by typing in your bid in the cell under the price per unit column for each line item. Select the red save bid button, submitting bids for respective line items to the buyer. Drag the scroll bar to the right to verify that your bid was submitted successfully.

Select the all bids tab to display all the bids that have been placed within the auction.

You may view all messages sent by the buyer or create a message to send to the buyer.

Logging out
Once you have completed your bidding, you can log out of the system by selecting the log-out icon in the top right of your screen.