Registration - Supplier user

Welcome

Registration

Processes

FAQ

IBM and Lenovo user   Supplier user

To gain access to ESI follow through the steps below.

1. Get a valid IBM Registration (Web Identity) ID.
2. Register to the required ESI Commodity council.
3. The request will go through the approval cycle.
4. Access the ESI Application.

Get a valid IBM Registration (Web Identity) ID.

IBM registration is a generic IBM wide authentication directory that you need to register before you can access ESI. If you already have IR ID, skip the steps below:

1. Go to the Supply Portal. ESI uses Supply Portal for company and user registration.
2. Select the Register link in "First time users" instruction section or ”IBM registration” link on left side of the screen.
3. Enter a userid and a password. It is recommended that suppliers use their E-mail address for their IBM ID. Please note that your IBM ID must contain the @ sign. The system will tell if ID is taken.
4. Fill in the required fields and select the "submit" button.
   
   
   (Above is an example of "My IBM registration" page).
   If you leave any of the required fields blank (IBM ID, Password, Verify password), the form will not allow you to continue and a warning message will be displayed.
   If you selected an IBM ID already in use, the form will display a warning message and prompt you to try another IBM ID.
   
   
   
   After you answered all the questions, select the "continue" button. The mandatory fields are Security question, Answer to security question, E-mail, Country/region of residence. You may also "Select the country of your residence to set warranty" by following the 'ESI overview" link .
   
   
   
   In the following screen, just "first name" and "last name" fields are mandatory. You may fill in all other fields if you like, please select the "submit" button to complete your registration. The other fileds are a Preferred language selection choice, and your initials.
   
   
5. No acknowledgment is sent to you. Your new ID should be ready in about 10 minutes.
6. Make sure you write down your ID, password and security challenge answer.
7. Select the back arrow button in your browser window to get back to the Supply Portal.
8. Now that you have a user ID you can proceed to the next step and request ESI access to a council.
   
   

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Register to the required ESI Commodity council.

Follow the steps below to request ESI access to councils:

1. Go to the Supply Portal.
2. Please select My portal: My functions link. Enter your user ID and password.
3. In the User Functions section, you can choose:
   - New user application enrollment ESI Access is based on groups / councils. This options is for users who do not have access to any ESI groups / councils. - Request application access For users who have access to existing ESI councils / groups and would like to gain access to other councils.
4. In both cases the required fields must be fill in.
   
   
   After accepting the Supply Portal Terms, you will be taken to this screen and you must select "ESI Commodity ~~ Supplier users only" and then select the "continue" button.
   
   
   (This screen will only be displayed for first time users).
   
   
   All required fields are marked with " * ". Please, complete the form and then select the "continue" button. The required fields are Company name, Desired portal role, First name, Last name. Middle initial is optional.
   
   (This screen will only be displayed for first time users).
   
   
   Only the E-mail field is mandatory you may complete the form with your additional information. Job title, Department, Office phone #, Pager #, Office Fax #, and Street address are optional fields.
   
   
   
   
   
5. Select within the "Desired Portal Role" box
   Coordinator - A Coordinator is responsible for approving/rejecting most successive requests submitted by new users within the council. She/he may submit requests for other users, to add/modify/remove user access. A Coordinator must recertify/revalidate all user access on a quarterly/annual basis. The role of Coordinator may be changed to Regular User providing there is another Coordinator. Each council may have more than one Coordinator.
   Regular user - A Regular User maintains only their own access and profile information.
   The additional mandatory fields include Select commodity, Select companytype, Select esi user type, Enter IBM contact name, Enter IBM contact email, Enter location, Enter notes id, and Select access level.
   You can donwload the councils/commodities and sub-commodities list for ESI.

   ESI Commodities and sub-commodities list

   
   Note: In the "Select commodity" field options will only display the councils that you don't have access to. The councils that you already have access will not be displayed.
6. The application will then ask you to review your request and select the "Submit" button to complete your access request. Please take a note of your request number.
7. Your access request will go through the approval cycle and will be validated by the ESI Admin and you will receive an E-mail when your request is approved. If any further information is required the ESI Admin will contact you.
   
   

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   The request will go through the approval cycle.
   
   Once your request is submitted it will be reviewed by the ESI Administrator. If the request is rejected you will be sent an automatic E-mail with the reason the request was rejected. If your request is approved, it will automatically be forwarded to the company coordinator for their approval. After that the request will go to the ESI Administrator for their final approval and you will receive a Welcome E-mail.
   
   

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   Access the ESI Application.
   
   Upon approval, to access the ESI Commodity application:
   Go to Supply Portal and select "My Portal: My Functions" link.
   
   Enter your IR userid / password to get to your customized Portal page.
   

Select "ESI Commodity - Supplier user only" under the Application section.
Refer to the Process tab of this material to find more information about a specific council / commodity.



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