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Creating accessible Microsoft® PowerPoint® documents

Documentation checkpoint 1

Provide documentation in an accessible format.


Rationale

Some users may not be able to access documentation if it is not in an accessible format. The following techniques provide information to create accessible documents in Microsoft PowerPoint.


Techniques

One or more of the following techniques are the minimum required to meet Checkpoint 1 from the IBM Documentation Accessibility Checklist for documents created with Microsoft PowerPoint.

Use the most current version of Office XP or Office 2000 and the following techniques to create accessible PowerPoint documents.

Action Item Owner
! Guidelines for Accessible Word Documents Riley
X Guidelines for accessible PowerPoint Documents Jackson

Testing

Test the documentation to ensure that it complies with accessibility requirements.

Tools

You will need to install the following tools to test this checkpoint:


Techniques

The following techniques are required to verify this checkpoint:
Action Result
1. Test the reading order on the page. Press Page-Down to move to a page. Use the tab key to move to each object on the page including text, images and tables. Verify the tab order reflects the reading order of the page. Pass: Fail:
2. Test with a screen reader to verify all text, tables and images are read. Pass:
Fail:
3. View the document and verify blinking and animated text is not used. Pass:
Fail:
4. If the document uses color, print a copy in black and white and verify all information is still conveyed. Pass:
Fail:

Return to Provide documentation in accessible format checkpoint.

©2001, 2008 IBM Corporation

Last updated January 29, 2008.